Meeting Summary
We had a very good turnout for the first official meeting at First Congregational Church.
After the normal meeting beginnings, we had a presentation by Teri Evans from Freebirds Solution Center. Teri told us about the program, and how the services that they are providing are affecting people in our own community. The presentation lasted about 15 minutes, and a good question/answer session followed the presentation. We then talked a little about how our club can help the Freebirds with some service events in the future. More discussion is needed between Teri and myself before we can schedule a service event with them.
Mak Khoi gave an update about the Bug Club supplies that he ordered on January 16th. New ordering processes do not allow for a pickup of supplies at the Kiwanis International building in Indianapolis. The supplies were ordered, and will be sent to Mak's house. Once received, Mak will take the supplies to Bill Lute's office at Terre Haute Nissan so that members can pick up the supplies from there. I will also be sending out some additional information via email that Mak has put together to help with your BUG Club presentation.
The club voted that there will be no meeting on January 31st, 2012.
Board Meeting Summary
A quorum was present, and the board voted to approve the meeting notes as read by the club secretary. The board also approved to accept the budget that was recommended by the budget committee. Since the regular meeting ran late, the board meeting was short an sweet!
Bill Lutes and I met at Terre Haute Nissan to do an inventory of our Bingo Supplies. The financial reports from the last bingo have been completed and will be sent with our current bingo license application. VFW has been confirmed, Bingo Equipment has been ordered, Tickets have been ordered. We will need to get 2 rolls of tickets - red and blue. Kevin will be printing and mailing the fliers for the Bingo/Fish Fry announcement very soon. Dawn Carlson has donated 24 "Ball Jars" to the club for door prizes. We will be looking for additional donations of items to fill the jars. Dawn will be sending out suggestions for people to bring to help with this effort. This change alone will save us $200 in bingo costs!
A reminder that we are looking for any financial support to "sponsor" baskets.
All Basket Sponsorships will be listed on the bingo sheets distributed to every player. Additional benefits are listed next to the sponsor levels. A Basket Sponsorship can come in the following denominations:
$25 - Bingo Basket (20) - One Sponsor Announcement and Sponsor Tag on the Basket
$50 - Tip Board Basket (3) - Multiple Sponsor Announcements and Sponsor Tag on Basket and Sign on Basket
$100 - Raffle Basket (1) - Multiple Sponsor Announcements, Sign at the Sign Up Table and Sponsor Tag on Basket.
Ask your doctor, dentist, insurance agent, investment broker, etc.. people that normally don't get solicited for silent auction items.
Fish Fry Update
Fish Fry tickets have been ordered! The tickets are numbered, and the club agreed that each member should be responsible to sell 10 tickets each. That means that each member is responsible to turn in up to $80 (children are $6 each). I will have to be very diligent with the accounting of the tickets, so please bear with me!
Our club will keep the proceeds of all dessert sales. We would like to request some desserts be donated by the kitchen staff at 14th and Chestnut. It was also suggested that someone from the club contact former members at Westminster Village to see if they would like to donate some baked goods as well. Jeff Jensen volunteered he and Mary Beth to be in charge of dessert sign-ups. A sign-up sheet was passed around for members to sign up to bring specific items. Members should keep in mind that items need to be able to be packaged up into sizes that can be sold for $1 and make a profit.
Valentines Day Update
Mary Beth Jensen has been busy (even though she has not been feeling well) working on the club's Valentines Dinner. A quick show of hands counted at least 19 people will be at the dinner!
Date: Tuesday, February 7th
Time: 6pm
Place: Hilton Garden Inn - private room
Cost: $20 per person
A menu will be distributed once it has been finalized.
Whew! That's a pretty busy club!!!
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